Terms and Conditions

General Waiver

This Event (workshop/course/retreat) is for educational purposes only. The Embodied Awakening Academy and our subsidiaries, owners, principals, directors, executives, employees, staff, or agents are not mental health professionals, licensed medical practitioners, doctors, therapists, psychiatrists, psychologists, psychotherapists, or other professionally licensed health care providers or professionals. The material related to the Event will not treat or diagnose any disease, illness, or ailment and if you should experience any such issues you should seek the advice and examination of your registered physician or practitioner as determined by your own judgement.

You understand the educational materials related to the Event is not a substitute for health care or medical advice of any kind. You understand and agree that you are fully responsible for your mental well-being, including your mental and physical choices and decisions. You agree to seek medical advice as determined by your own judgement before taking any action in connection to the information provided or discontinuing use of any medications as prescribed by your medical practitioner. We shall in no event be held liable to any party for any direct, indirect, punitive, special, incidental or other consequential damages arising directly or indirectly from any use of this material.

You acknowledge that during this Event you participate voluntarily in any and all activities arranged by the organisers, and insofar as legally permissible, surrender your right to any cause of action against Embodied Awakening Academy arising from any loss or damage to person, financial loss or property that occurs during the Event.

Limit Of Liability

Embodied Awakening Academy does not accept any liability of whatever nature, whether in contract, tort or otherwise, for the acts, omissions or default, whether negligent or otherwise, of third-party providers over whom Embodied Awakening Academy has no direct control. Under circumstances where liability cannot be excluded, such liability is limited to the value of the purchased travel arrangements. Embodied Awakening Academy does not accept any liability in contract, tort or otherwise for any injury, damage, loss (including consequential loss), delay, additional expense or inconvenience caused directly or indirectly by force majeure or any other event which is beyond our control and which is not preventable by reasonable diligence on our part.

Embodied Awakening Academy Cancellation Policy

While we will endeavour to never cancel a retreat, if Embodied Awakening Academy must cancel or change a scheduled retreat date for any reason whatsoever, you’re entitled to transfer your full retreat payment to another retreat (either scheduled or at some future time). Alternatively, you may request a refund of your applicable payment/s, which will be accommodated for insofar as is possible, taking into consideration any non-retrievable costs to which we committed in anticipation of your retreat.

Embodied Awakening Academy is not responsible for your expenses incurred in preparation for any cancelled retreat such as other accommodation, airline tickets, loss of work, and/or other costs associated with preparing for your trip.

Cancellation & Refund Policy

PANDEMICS, CYBERSECURITY SHUTDOWNS, AND GLOBAL EVENTS

In the event that you are unable to attend due to pandemics, such as Covid-19, or other global events beyond your control, including but not limited to government-enforced travel restrictions, border closures, quarantine enforcement, or widespread cybersecurity shutdowns, the following policies will apply:

If 14 days or more prior to the event start date: You may transfer the full value of your ticket to another Embodied Awakening Academy (EAA) event within 12 months of the original retreat start date, minus a $120 USD administration fee. Alternatively, you may use the credit toward online courses (minus the Admin fee).
If under 14 days prior to the event start date: You will forfeit your deposit. The remainder of your ticket amount will be transferred to another EAA event of your choice within 12 months of the original event start date or course of your choosing.

IF EMBODIED AWAKENING ACADEMY (EAA) CANCELS AN EVENT:

While we will endeavor to never cancel an event, if Embodied Awakening Academy cancels an event, or changes a scheduled event date, due to circumstances within our direct control, you are entitled to:

A transfer of your full event payment amount as credit towards either a scheduled or a future event within three (3) years of the original event date, subject to ticket availability.
You may request a full refund of the ticket amount received into our account, minus any transfer fees. Refund transfer fees will be borne by the customer where applicable.

IF EAA IS FORCED TO CANCEL AN EVENT DUE TO CIRCUMSTANCES OUTSIDE OF OUR CONTROL (FORCE MAJEURE):

If Embodied Awakening Academy is forced to cancel or change a scheduled event due to circumstances beyond our control—such as pandemics, acts of God (e.g., volcanic eruptions, extreme weather events), war, terrorism, cyber security shutdowns, governmental regulations, or political/social unrest—you are entitled to:

A transfer of your full event payment amount (minus an $120 USD administration fee) as credit towards either a scheduled or a future event within three (3) years of the original event date, subject to ticket availability or an online course of your choosing (minus admin fee).
You may request a refund of your applicable payment(s), minus the non-refundable deposit, without exception. The non-refundable deposit is retained to cover non-retrievable costs incurred by Embodied Awakening Academy in anticipation of your participation.

In all cases, Embodied Awakening Academy is not responsible for expenses incurred in preparation for any canceled event, including accommodation, airline tickets, loss of work, or other costs associated with attendance.

The responsibility to recover non-refundable costs through insurance remains with the participant, and we strongly recommend obtaining comprehensive travel insurance that includes event cancellation.

IF A PARTICIPANT CANCELS ATTENDANCE AT AN EAA EVENT FOR ANY REASON:

Residential Retreats: Deposits are strictly non-refundable. Full-price tickets include the non-refundable deposit as outlined in the retreat description.

If cancellation is made forty-five (45) days or more prior to the event start date, you may receive a refund of the amount paid to date, minus the non-refundable deposit, provided you notify Embodied Awakening Academy at least 45 days prior to the start of the event.
If cancellation is made within forty-five (45) days of the event start date, you will forfeit your deposit, and any funds already paid. Non-arrival will also result in forfeiture of the full amount.

We are financially responsible for our events, so we ask that participants respect these terms as we cannot make exceptions.

Digital Course Refund Policy

No Refunds Upon Purchase:

Once a digital course is purchased, no refunds will be issued. This policy applies regardless of whether the course has been accessed. No refunds will be provided for any of the following reasons:

Change of mind.
Choosing the wrong course when multiple options were available.
Change in circumstances (including financial hardship).
Unwillingness or inability to comply with course requirements (including lack of time to complete the course).

We encourage participants to carefully consider their commitments and scheduling needs before purchasing a course.

Contact Information:

For any questions or concerns regarding this policy, please contact our customer service department at [email protected].

Payment Of Balance Owed

For those people who have not paid in full, your remaining balance is to be paid in total, 25 days before the retreat start date, at the latest. If not paid by this date, your credit card will be automatically charged your remaining balance.

Refusal Of Entry

Embodied Awakening Academy reserve the right to refuse a ticketholder admission to the event or to evict that person from the event if the person is intoxicated, disruptive, aggressive, offensive, harassing and/or threatening any staff or other participants.

Payment Plans

Once a payment plan is entered into, the amount owing is to be paid in full by the date specified by the Event Manger (via email and ticket invoice). If part way through your payment plan, or at the end of the payment plan, you cannot make the event, the amount paid is non-refundable. You can, however, sell the ticket to someone else once the ticket is paid in full. To do this you must notify Embodied Awakening Academy on [email protected] of the name and contact details of the ticket recipient.

Passport & Visa

It is your responsibility to ensure that you have valid passports, visas and re-entry permits which meet the requirements of immigration and other authorities. Any fines, penalties, payments or expenditures incurred as a result of such documents not meeting the requirements of those authorities is your sole responsibility.

All travellers must have a valid passport for international travel and many countries require at least 6 months validity from the date of return.

Transport To And From Event

Transport to and from the event is your responsibility to organise and pay, and to ensure that you arrive before the event starts, and that you have sufficient time to get to the airport after the event closes. Event start and finish times are given in the event description.

Travel Insurance

Personal Travel and Health Insurance is advised and is your responsibility to ensure that you purchase suitable comprehensive travel insurance suitable to your needs to cover any unforeseen circumstances of your non-travel to or attendance of the event in case interstate or overseas travel is required.

Third Parties

Embodied Awakening Academy holds no responsibility for the actions or omissions of third parties or independent contractors, including in the Event that they modify the nature of a service on an Event as compared with the advertised nature of the service.

Prior Medical Condition Responsibility And Waiver

Embodied Awakening Academy, its trainers and retreat support staff are there to support you and provide you with a premium retreat experience. Embodied Awakening Academy, its trainers and support staff are not to be relied on in place of your current health care professional or medical doctor while on retreat.

On choosing to attend the retreat you assume personal responsibility to manage your current physical or mental health condition while on retreat. Full disclosure of your current medical situation including but not limited to all relevant treatments and medications to Embodied Awakening Academy, its trainers and support staff prior to the retreat and any changes occurring during the week of retreat must be communicated. While on retreat if you require emergency medical attention in relation to your current medical condition Embodied Awakening Academy, its trainers and support staff with work with you to facilitate and locate a suitable health care professional.

If you’re situation requires consistent medical or health care support, please arrange this prior to arrival with a local health care professional to support you while on retreat or choose to attend the retreat with your chosen health care professional from country of origin.

Photography

Note: If you do not wish to be personally filmed or photographed during the event you must communicate this to the trainers on arrival and we will refrain from using any identifiable images or videos of your person on our media platforms and digital content.

I hereby grant to Embodied Awakening Academy the absolute and irrevocable right and unrestricted permission to use photographic portraits / images / videos in which I feature that are taken during the course of the Event to use / republish / copyright, etc. for commercial use in association with Embodied Awakening Academy business. I hereby release and discharge Embodied Awakening Academy from any and all claims and demands arising out of or in connection with the use of the photographs and video footage, including without limitation any and all claims for libel or invasion of privacy.

Event Conditions

I understand that this Event is about exploring and expanding my consciousness. I understand that my participation is voluntary, and I am able to not partake in any exercises that are contrary to my values and beliefs. It is my responsibility to choose not to participate.
I agree that any of the teachers, session givers, organisers, support team and fellow participants are not responsible for any physical or mental issues that may arise from my participation.
I will wholly and truthfully declare all of my current and previous health conditions before arriving to the Event and am registering into this retreat as someone who is mentally, emotionally & physically fit to participate (all this information will be held in utmost privacy and will not be disclosed to anybody outside of Embodied Awakening Academy Staff as required).
I understand that if I purchase an Under 21’s ticket (if applicable), I may be asked to provide evidence of my age such as a driver’s licence or passport.
I understand that throughout this Event I may undergo activities that impact me emotionally, mentally and physically and it is my responsibility to seek adequate care and support should I need it.
I understand if I need support beyond the Facilitators and Support Team to contact a Crisis Care Centre such as Lifeline on 13 11 14 and seek adequate help and support from a trained professional.
I will not take drugs during this retreat (prescription okay)
I understand the Event Outline, as described in the Event Description, may differ depending on what Participants need, as a whole, as Embodied Awakening Academy values intuition above all modalities.